TERMS & CONDITIONS
Cowan’s Auctions Inc.
Terms and Conditions of Sale
By registering and bidding in an auction conducted by Cowan’s Auctions, Inc. (“Cowan’s”), Bidders (whether present in person, by telephone, by agent, by written or telephone absentee bid instruction, or through a live internet connection) agree to be bound by these terms. These are the complete and only terms and conditions on which all property is offered for sale. Cowan’s retains the right to bar any Bidder from participating in any auction and to exclude or reject any bid.
1) ACCEPTANCE OF TERMS Bidding on any item, whether in person, by phone, by absentee bid or via a live internet auction indicates the Bidder’s agreement to be bound by these Terms and Conditions for Bidders. Any right of Bidder under this agreement shall not be assignable and shall only be enforceable by the original buyer. The rights and obligations of the parties shall be governed by the laws of the state of Ohio. All Bidders submit to the personal jurisdiction of the state and federal courts in Hamilton County in the State of Ohio.
2) REGISTRATION All Bidders must register their name, permanent street address (no P.O. Boxes), and telephone number prior to the auction. Unless known to Cowan’s, all registrants are required to present two forms of identification, at least one of which must include a current photograph. Bidders may be required to present a valid credit card. By registering with Cowan’s or submitting an absentee bid form, registrant authorizes Cowan’s to obtain a copy of his or her consumer credit report and authorizes Cowan’s, at its sole discretion, to use the information contained therein to make business decisions regarding the registrant’s participation in the bidding process.
3) TERMS OF SALE Announcements made the day of auction take precedence over any previous communication. The auctioneer reserves the right to withdraw any lot at any time before its final sale and to reject any bid for any reason. The highest Bidder for each lot acknowledged by the auctioneer shall be the “buyer”. If any dispute arises as to any bidding, or between two or more Bidders, at the sole discretion of the auctioneer, the successful Bidder will be determined or the disputed lot shall be put up again at the last undisputed bid and resold.
4) BUYER’S PREMIUM (a) Buyer’s Premium for “Historic Firearms and Militaria.” The Auctioneer will collect and retain from the Buyer, as additional commission, a premium equal to 17.5% of the Sale Price of each Lot up to and including $500,000 and 10% on that part of the Sale Price exceeding $500,000.
(b) Buyer’s Premium for all other types of auctions: The Auctioneer will collect and retain from the Buyer, as additional commission, a premium equal to 25% of the Sale Price of each Lot up to and including $250,000, 20% on that part of the Sale Price exceeding $250,000, and 12% on that part of the Sale Price exceeding $3,000,000.
(c) Lots purchased through any fee-based online bidding platform to which the Auctioneer might subscribe may be subject to additional Buyer’s Premium. Such additional fees will be collected by the subscriber and are not subject to negotiation from the Seller, nor is this additional commission due the Seller.
5) ESTIMATES AND RESERVES Presale estimates are intended to be guides and may or may not reflect the ultimate hammer price of a lot. Cowan’s retains the right to change estimates on any lot up to time of sale. A reserve is a confidential minimum price agreed upon by the Seller of the lot and Cowan’s. In the case of reserved lots, the Seller has authorized Cowan’s to bid on Seller’s behalf until the reserve price is reached. In no case will the reserve be higher than the low presale estimate. Unless otherwise stated, Cowan’s standard house reserve on all property at auction is one-half of the low estimate.
6) WARRANTIES AND DISCLAIMERS Cowan’s makes a limited warranty only to the original buyer of record concerning the authenticity of each lot for a period of 14 days after the close of the auction. If a buyer is not satisfied that the lot purchased is genuine, the buyer may, at his or her own expense, obtain the written opinion of two mutually agreed upon recognized experts in the field of the disputed lot. If these experts determine that the item is not genuine, the buyer’s sole and exclusive remedy shall be the rescission of the sale and refund of the amount paid for the item. It is specifically understood and agreed that the rescission of the sale and refund is exclusive and in lieu of any other remedy which might otherwise be available as a matter of law or in equity, and such remedy is conditioned upon the buyer returning the property in the same condition as at the time of sale. Cowan’s shall not be liable for any incidental or consequential damages. All sales are final, with no returns or refunds except as provided in this limited warranty.
Except as provided in the immediately preceding paragraph, EVERY LOT IS SOLD “AS IS”, without any representations or warranties by Cowan’s or the Seller as to merchantability, fitness for a particular purpose, condition or value of the property, or the correctness or completeness of the catalog or other description of the property, and no statement, whether written or oral, shall be deemed such a representation, warranty or assumption of liability. Cowan’s makes no representation or warranty that the buyer of manuscript material, photographs, prints or works of art will acquire any copyright or reproduction rights. Cowan’s does not guarantee the working order of any clock, watch, electronic or mechanical device. Dimensions given in the catalog descriptions may be approximate.
7) INSPECTION Prospective buyers are advised to personally examine any lots in which they are interested prior to the auction. All lots are available for inspection prior to the auction. Condition reports for most items can be found online at Cowan’s website, www.cowans.com, and prospective Bidders are encouraged to contact Cowan’s directly for additional information regarding the condition of any lot. Cowan’s does not warrant the condition of any item. The absence of a condition statement does not imply that the lot is in perfect condition or completely free from wear and tear, imperfections or the effects of aging. Buyers interested in the condition of an item are encouraged to contact Cowan’s and, to the best of our ability, we will document for the prospective Bidder the condition status on any lot. Condition is always a subjective evaluation and final responsibility rests with the buyer to assess the condition of any item sold by Cowan’s.
8) DEFINITIONS OF AUTHORSHIP
“By” or “Maker/Artist” — in our opinion, the work is by the artist or maker stated
“Attributed to” — in our opinion, the work is probably, but not definitely, by the artist or maker stated
“Signed” or “Marked” — in our opinion, the signature or mark is that of the stated artist or maker
“Bearing the signature (or mark) of” — in our opinion, the signature or mark is probably, but not definitely, that of the artist or maker stated
“Circle of” — in our opinion, the work is of the period and by an artist or maker closely associated with the stated artist or maker
“School of” — in our opinion, the work is by a pupil or follower of the stated artist or maker
“Manner of” — in our opinion, the work is of the period and done in the style of the stated artist or maker
“After” — in our opinion, the work is a copy of a work by the stated artist or maker
ABSENTEE, TELEPHONE AND INTERNET BIDDING
Absentee and telephone bidding is offered as a free service to our customers and prospective Bidders. Cowan’s shall not be responsible for any errors or failures in executing bids, either absentee, telephone or via the internet. Cowan’s cannot warrant or guarantee any phone or absentee bids made or altered on the day of the auction. All bids must be placed in U.S. Dollars and reflect the bid increments as defined by the Auctioneer.
9) ABSENTEE BIDDING Absentee bids are accepted via phone, fax, email and on Cowan’s website. Such bids will be posted with the time and date of arrival, with ties being awarded to the earliest Bidder. Absentee bids that are faxed or emailed to Cowan’s need to be in the office at least 2 hours before the sale begins.
An absentee Bidder unknown to Cowan’s may be required to submit a bank letter of credit prior to the auction, or, using a credit card, deposit with Cowan’s a fee equaling 30% of the absentee bid.
All absentee bids are executed competitively by a member of the auction staff. The auction staff will try to purchase the lot for the lowest price possible and will bid up to the amount designated by the absentee Bidder only if necessary. Cowan’s does not accept “buy bids,” or absentee bids which have no limit. In the event of a tie bid between a floor and an absentee Bidder, the floor bid will be honored.
10) TELEPHONE BIDDING Bidding live via the telephone is available on a first come, first served basis. In order for Cowan’s to efficiently serve the needs of those who wish to bid by phone, please note the following:
(a) To participate in the auction by telephone, potential Bidders must complete and sign the bid form and check “I WISH TO BID BY TELEPHONE” for the designated lots. Potential Bidders may also reserve a phone line on Cowan’s website. If faxing or emailing requests for phone bidding, they need to be in Cowan’s office 2 hours before the sale begins. Once the auction begins, bids left on Cowan’s website or emailed may not be retrieved by the staff.
(b) As a registered telephone bidder, Bidders are aware the bidding begin at the minimum of one half of the low estimate.
(c) Telephone Bidders are advised to indicate an “insurance bid”, which amount will become an absentee bid, pursuant to the absentee bidding process set forth above, if Cowan’s cannot reach the Bidder by telephone for a particular indicated lot.
(d) Telephone Bidders must disable any caller ID or other call blocking mechanism.
(e) Cowan’s sells about 100 lots per hour, so telephone Bidders should plan accordingly. Cowan’s will attempt to reach each telephone Bidder, but Cowan’s is in no way responsible for missed calls.
11) INTERNET BIDDING Internet bidding is available through our website; additionally, Cowan’s may post certain auctions on Bidsquare.com or Proxibid.com. There may be terms which apply solely to internet bids that should be reviewed online at the time of sale. Cowan’s is not responsible for any failure to execute a bid and shall have no liability to any Bidder for any technical or other failure associated with an internet auction.
12) BIDDING INCREMENTS The following increments are used at the auction. Absentee bids must fall within these increments. Cowan’s will automatically adjust any absentee bid to the closest increment if the bid falls outside the published range of increments.
For Bids Falling Between Bidding Increment
$5,001 and up $500 or at the discretion of the auctioneer
Cowan’s reserves the right to modify increments at any time during the auction.
AFTER THE AUCTION
13) BUYER’S RESPONSIBILITY Upon the fall of the hammer, title to the offered lot shall pass to the buyer and the buyer immediately (a) assumes full risk and responsibility for the lot, including liability for loss or damage and (b) is liable for payment of the Purchase Price (as defined below) to Cowan’s. It is the buyer’s responsibility to ask specific questions on condition related concerns prior to the auction. Cowan’s will not rescind sales with buyers that have disputes regarding firearm’s bore condition.
14) PURCHASE PRICE AND PAYMENT The “Purchase Price” for each lot shall equal the hammer price, buyer’s premium, sales tax and, if applicable, all packing, handling, insurance and shipping costs. Buyers who are present at the auction must pay the full Purchase Price at the time of the sale. Buyers who bid by telephone, by internet, or who are absentee Bidders will be invoiced within 5 days after the close of the auction and must pay the full Purchase Price for each purchased lot within 14 days after the date of the auction. No property will be released by Cowan’s unless the Purchase Price has been paid in full and the payment has cleared.
Payments must be made with cash, personal or traveler’s check or credit card or wire transfers. Bidders from outside the continental United States are required to pay via wire transfer unless previously known to Cowan’s. For Fine Jewelry, Coin and Currency, and Fine Silver auctions, Bidders previously unknown to Cowan’s may purchase up to $1,000 via credit card with the remaining balance settled via cash, personal or traveler’s check or credit card or wire transfers.
Bidders without prior credit card approval who intend on making purchases in excess of $10,000 must provide credit information such as a bank letter of credit prior to bidding.
PLEASE NOTE: A surcharge of 3% will be assessed to all credit card transactions. This surcharge is not greater than our cost of acceptance.
Institutional billing may be available, and should be arranged prior to the auction.
Cowan’s may impose late charges of 1.5% per month (or the highest interest rate allowed) on any amount owed to Cowan’s that remains unpaid after 30 days. Buyer shall be liable for any collection costs or attorney’s fees incurred by Cowan’s to collect payment, to the extent permitted by law.
15) SALES TAX Buyers are required to pay any applicable state and local sales tax.
16) SHIPPING At the request of the buyer, Cowan’s will authorize the shipment of purchased items usually within two weeks after payment has been received. Shipment is generally made via UPS or Fed-Ex Ground. Unless buyer gives special instructions, the shipping method shall be at the sole discretion Cowan’s Auctions. Cowan’s is in no way responsible for the acts or omissions of independent handlers, packers or shippers of purchased items or for any loss, damage or delay from the packing or shipping of any property.
ADVICE TO INTERNATIONAL BUYERS Cowan’s will not ship any package containing a firearm to any location other than within the United States. Buyers outside the United States must make their own shipping arrangements taking full risk for the transportation of any firearm.
Property made of or containing certain plant or animal materials, such as coral, crocodile, ivory, whalebone, baleen, tortoiseshell, etc., may require a license or certificate before exportation from the United States and importation to another country. If a purchase contains these materials, the Buyer must check the government wildlife import requirements in the countries from which and to which the item is being shipped prior to bidding. Since the export and import licenses are independently issued by the countries of origin and destination, obtaining one does not guarantee that you can obtain the other. Purchasers are responsible for making timely payments on items won at auction, even if a license is delayed or denied.
17) SHIPPING CHARGES Buyers are required to pay for all packing, shipping and insurance charges. Overseas duty charges are the responsibility of the successful Bidder. Be aware that for larger and/or valuable items, shipping charges can be substantial.
18) REMOVAL AND STORAGE OF PROPERTY AND CANCELLATION OF SALE It is the responsibility of the Buyer to remove purchased property. If purchased property has not been removed, or Cowan’s has not received shipping instructions within 90 days after the auction date, Cowan’s may, at its option, cancel the sale, retaining as liquidated damages any payments made by the buyer, and/or resell the property at auction or by any other commercially reasonable means, for the account and at the risk of the buyer, and in such event, buyer shall be liable for the payment of all deficiencies plus all of Cowan’s costs, including but not limited to storage and costs of both sales. This right of cancellation is in addition to any and all other remedies available to Cowan’s.
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